Interview Transcription Done by a Service Provider

Interview transcription is done when an interview, which has been recorded in an audio format, is converted into a written transcript, by a transcription services provider. The interview could be conducted face to face, or in a group, or even through video conferencing.

With hectic deadlines to be met, professionals are turning to service providers to transcribe their audio recordings into word documents. The latter can be easily stored, retrieved and accessed. Word docs in .pdf formats can be transferred electronically without getting corrupted or changed. Audio formats can be saved but the quality of the recording deteriorates over time. Moreover, if anybody wants to listen to a stored .wma or mp3 file they will have to play it back and make notes if they want to retrieve some information. But a word document can be easily read and references made at just a flip of the page.

Companies who conduct interviews for recruitment, would like to have these on record of the candidate. A written document would be easier to maintain in a file, whether electronically or physically. If the company wants to assess an employee at an annual appraisal and wants to place the interaction on record, then they would avail the services of an interview transcription provider. This would entail the exact recording from an audio format converted into typed out pages, with even exclamations or non verbal gestures figuring in the written text.

Authors and research students interview resources for their books and thesis, and usually record their answers. It would take them hours to again go through these interviews, and prefer to have them transcribed, so that reference is simpler.

Law firms use interview transcriptionists on a regular long term basis and generally enter into a contract with a professional transcription service provider who is well versed with legal terms. Hearings, Proceedings, judgments, and witness statements are some of the areas where the cassettes have to be recorded verbatim in a text format. The turnaround period of such transcriptions has to be really short as the information will be needed by lawyers who are fighting the case.

Interviews conducted over the radio are stored digitally. But it was found, that over a course of time, the quality of the recordings was poor. Now radio stations work the cost of the interview transcription into their budget and keep a digital word record of the interviews. Television interviews are also transcribed into a text format so that it can be stored and retrieved easily.


The medical fraternity is one of the largest users of interview transcription services. Dictation by doctors on patients case histories need to be recorded and sometimes even sent to different countries for a second opinion. An accurate transcription is of crucial importance here.

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